Does the system automatically publish every supplier change?
No. The workflow is designed to expose changes before publication and preserve human approval for important business decisions.
How it works
From Supplier File to Approved Catalog: How the Workflow Works
A supplier file is an input, not automatic permission to change the catalog. ProductCatalogs.ai keeps the current approved version protected while it identifies changes and routes the important ones for a human decision.
Why this matters
Manual spreadsheet comparison is slow and fragile. Blind imports are faster but can quietly create bad prices, lost margin, missing products, or wrong information in customer-facing systems.
A safer process
Turn the update into a clear decision.
- 1Start with the current approved catalog as the baseline.
- 2Upload a new supplier CSV or Excel file.
- 3Compare the file and identify additions, removals, price changes, margin risks, and missing or changed product data.
- 4Review exceptions and approve, reject, or hold them.
- 5Save a new immutable approved version, export it where needed, and retain rollback history.
Review checklist
Before you publish.
- The incoming file does not overwrite the approved baseline.
- Changes are grouped so reviewers can focus on risk.
- Dangerous price and margin changes are surfaced.
- Every important decision is recorded.
- The next supplier update can reuse the established mapping and rules.
Frequently asked questions
Can a team recover from a bad approved version?
Yes. The workflow keeps version history so a prior approved catalog can be restored.
Why does the second update matter?
A repeat supplier update shows whether the saved mapping and review rules make ongoing catalog work faster and safer, which is the core recurring value.
Check your own supplier file before anything changes.
Start with one CSV or Excel file. ProductCatalogs.ai shows the risky changes and keeps the current catalog protected until you approve.
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