What is a source of truth?
It is the version the business agrees is current and safe for downstream use.
Product catalog data management
Product Catalog Data Management: Keep One Approved Version
Product catalog data management is not just storing descriptions and prices. It is deciding which version is approved and making sure every sales, e-commerce, and operational output uses that version.
Why this matters
Multiple spreadsheets, exports, and portals can drift apart, leaving teams to ask which file is current.
A safer process
Turn the update into a clear decision.
- 1Define the approved catalog as the working source of truth.
- 2Keep incoming supplier updates separate until reviewed.
- 3Document changed fields and decisions.
- 4Create a version only after approval.
- 5Use that version for exports, catalogs, and feeds.
Review checklist
Before you publish.
- There is one named approved version.
- Incoming files cannot overwrite it automatically.
- Important changes have decision records.
- Older versions can be viewed or restored.
- Exports show which approved version they came from.
Frequently asked questions
Why does version history matter?
It lets a team explain what changed, correct a mistake, and recover a known-good version.
Check your own supplier file before anything changes.
Start with one CSV or Excel file. ProductCatalogs.ai shows the risky changes and keeps the current catalog protected until you approve.
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