Who should approve product-data changes?
Usually the person accountable for catalog accuracy, pricing, product operations, purchasing, or e-commerce. The right owner depends on the type of change.
Product data approval workflow
A Product Data Approval Workflow for Supplier Updates
A good product-data approval workflow makes one thing unmistakable: a supplier file is a proposal, not the new truth. The approved catalog remains the source of truth until a person makes a decision.
Why this matters
When teams pass files through email or shared drives, it is hard to know what was approved, by whom, and which version was sent to the website or sales team.
A safer process
Turn the update into a clear decision.
- 1Receive and preserve the source supplier file.
- 2Compare it against the last approved version.
- 3Classify safe, review-required, and blocked changes.
- 4Assign the right person to decide on exceptions.
- 5Create a new approved version and publish only that version.
Review checklist
Before you publish.
- Approvers can see old and proposed values.
- Approvals and rejections are saved.
- The workflow does not overwrite the prior version.
- Outputs reference one approved version.
- Rollback is available.
Frequently asked questions
Why keep rejected changes?
A rejection record explains why a change did not become live and helps the team respond when the supplier sends a similar update again.
Check your own supplier file before anything changes.
Start with one CSV or Excel file. ProductCatalogs.ai shows the risky changes and keeps the current catalog protected until you approve.
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